The absence of folders isn’t a big deal either, unless you have a lot of projects you’re trying to manage at the same time (but maybe you should think about cutting some instead?) I struggle to envision a scenario where this would be limiting, but it’s something to be aware of. Just like OmniFocus, these can be nested several layers deep (maxes out at 5 levels). Todoist doesn’t give you different project types or folders, but does give you the ability to create sub-tasks. The tasks inside the project can be nested, with subtasks being indented much like an outliner. There are also different types of projects you can create, such as sequential projects (which require the previous action to be completed before the next one is available to be worked on) and parallel projects (where any of the tasks can be worked on at any time). The Projects view shows you not only the list of projects available, but also gives you the ability to group your projects into folders (just like files in the file system).
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OmniFocus will probably feel the most familiar for most Mac users because it borrows conventions straight from Finder. A project is something you need to do that has multiple steps.But before we get into the specifics of the organizational features in each app, we need to define a couple basic terms: Project OrganizationĮvery task manager must make opinionated choices about how it allows you to organize your tasks and projects. But if you want the ability to paste TaskPaper-formatted lists into your task manager (a very specific use case), then OmniFocus has you covered. TL DR – For most people, capture will be basically the same in almost any task manager you use. This formatting also makes the entry via Shortcuts much more useful. This allows you to take a text-based list of items and paste them into the app, letting you create an entire project with a couple of keystrokes. However, OmniFocus does offer the ability to copy and paste from TaskPaper formatting as well.
These options account will cover you for about 99% of all tasks you’ll ever need to capture. They also allow you to add tasks by long-pressing on the app icon on iOS and with input from Shortcuts.
Every app has some version of a Quick Add window that allows you capture tasks quickly from your keyboard on your Mac. Since capture is such an essential feature, it functions pretty similarly in all three apps. You need to be able to get things into your task manager easily, or the friction will make you miss things. CaptureĬapturing things to do as they have your attention is at the core of any good task management app. In this article, we compare their features side-by-side to help you pick the best option for your own task management needs. All three offer you the tools you need to wrangle your tasks and projects, but each takes a little bit of a different approach. There are lots of great task managers out there, but the three we see the most are Things, OmniFocus, and Todoist.
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